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If you are interested in working at the South Devon Chilli Farm, please send your CV to jenny@southdevonchillifarm.co.uk
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WAREHOUSE CO-ORDINATOR
Warehouse Co-ordinator – Job Specification
Reporting to the Operations Manager (OM), the Warehouse Co-ordinator (WC) will manage the receiving, handling, storing & picking activities within the warehouse, ensuring quality standards are met and the company is compliant with its HACCP Plan and SALSA guidelines.
The WC will also assist the Fulfilment team in the distribution of goods, making sure goods are packaged appropriately, in-full and & are delivered on time.
The WC will take on main responsibility for the labelling of the South Devon Chilli Farm (SDCF) product range, working with the Production Chef (PC) & Chocolatier (C) to maintain working stock levels across all channels and meet labelling requirements.
The WC will be able to handle minor machinery repairs and fixes on key warehouse machinery.
The WC will ensure a safe & healthy warehouse environment for all staff, enforcing standards and complying with regulations at all times. The WC will also act as the company Fire Safety warden.
The WC will assist in other areas of the business as required.
Ideally the WC has some basic computer skills, though this will be a small part of the role.
Areas of Responsibility:
· Goods-In
· Stock Control
· Labelling
· Distribution
· Management of Space
· Health & Safety
· Cleaning
· Basic Machinery Maintenance
Goods-In:
- Manage the intake of raw materials coming into the warehouse checking off ingredients & food contact packaging against the approved suppliers list as part of the HACCP Plan.
- Inspect the quality of goods before entering the building as per the Food Safety Policy (FSP) and reject as necessary, taking photographic evidence of damaged deliveries and notifying the OM of any issues.
- Record digitally all goods deemed acceptable against purchase orders so stock can be allocated for production, including batch/invoice numbers & BBE.
- Ensure goods are stored away promptly and repackaged as necessary.
- Retain delivery notes for reference and upload to the stock management system.
Stock Control:
- Ensure a First In-First Out (FIFO) system is followed to maintain compliance with the HACCP Plan.
- Maintain safe storage of goods in line with the FSP.
- Ensure raw materials are accessible to staff to meet production needs.
- Perform weekly stock checks as required and report to the OM for advance ordering.
- Monitor control measures to ensure any discrepancies are addressed & resolved, notifying the OM if necessary.
- Work with the OM to develop the company’s inventory management, rationalising stock where possible to minimise costs.
- Maintain accurate record keeping to ensure backwards & forwards traceability.
- Complete regular stock takes (quarterly & annual).
Labelling:
- Perform labelling of the SDCF product range, working with the PC & C to ensure all products are correctly labelled & dated.
- Maintain quality of labels on jars & bottles, checking alignment & identifying defects.
- Record final product numbers & report to the OM for record keeping.
- Record reject levels to monitor wastage and notify the OM so suppliers can be informed of any significant issues.
- Inspect the labelling machine regularly as part of the internal audit schedule, performing basic maintenance as required (i.e., cleaning the belt) and working with the OM to schedule services as necessary.
Distribution:
- Oversee the shipment of all palletised goods, checking the integrity of packaged goods before release.
- Ensure stock is always accessible to staff members to maintain the fulfilment of orders & shop merchandising.
- Work with the Fulfilment team to ensure all boxed goods are collected by the couriers on a daily basis.
- Record the collection of palletised goods digitally for reference in the event of issues.
Management of Space:
- Consolidate goods (ie. combine half-pallets where possible) to maximise storage capacity.
- Manage the flow of goods-in & goods-out to maximise efficiency and ensure production & delivery deadlines are met.
- Keep the warehouse space well organized at all times.
- Ensure the workspace is kept clear to maintain floor productivity & fulfilment needs.
Health & Safety:
- Ensure health & safety procedures are adhered to at all times maintaining a safe working environment for staff.
- Regularly inspect equipment as part of the internal audit schedule and work with the OM to service machinery in line with the HACCP plan.
- Ensure the glass breakage procedure is followed and records are kept and stored digitally.
- Be responsible for the fire safety onsite, performing daily visual checks, monthly fire & emergency lighting tests, 6 monthly fire drills & keeping a record as part of the HACCP plan.
- Undertake fire safety & first aid training and keep up-to-date as part of the company HACCP plan.
- As part of the company crisis procedure be the primary contact for a number of site issues including fire, flooding and electrical.
- Follow the warehouse cleaning schedule, performing daily, weekly & monthly tasks & keep a record for auditing purposes.
- Carry out inductions on general warehouse health & safety for all new staff members.
Cleaning:
- Perform daily cleaning of warehouse, including hoovering of walkways, loading bay & kitchen area and emptying of the warehouse kitchen area waste bin.
- Encourage other team members to maintain a clean and tidy warehouse at all times.
- Perform daily draining & shut down of air compressor.
- Perform monthly deep clean of warehouse area.
- Perform bi-monthly & annual cleaning tasks as required in the internal audit schedule & assist the OM in audit updates as the business develops.
Basic Machinery Maintenance
- Perform regular checks on machinery to an annual schedule.
- Be able to carry out minor fixes or maintenance as necessary.
- Where these fixes cannot be completed in-house, the WC will liaise with the necessary professional/s to do so along with the OM.